ADP® Travel

Your Expenses Claims management solution

Ideal for managing and analyzing expenses claims, the ADP Travel expense management software is suitable for any size of company and any business sector. The expenses claim is recorded with a breakdown of expenses by type (travel, transport, accommodation, parking, meals, etc).

Your objectives

Your challenge: moving into the 2.0 era to manage your internal procedures

As the CFO, accounts manager or head of a company of any size, you’re looking to save on the cost of processing your employees’ and teams’ business expenses by simplifying and standardizing the entry and processing of expenses claims such as travel expenses.

The average cost of processing an expenses claim is thought to be an average of 100 CHF. The “business expenses” budget is one of the top three expenditure headings in companies.

The Expenses Claims and Travel management module makes the process of entering your employees’ travel expenses simpler and more reliable, from the expenses claim itself, , to transferring the data to the accounts system. It also automatically calculates the amounts refunded, the VAT, recoverable VAT, dematerializes the supporting documents and archives them.

ADP Travel solution

The ADP Travel expenses claims management application is user-friendly and efficient. Based on Cloud technologies, it is quick and easy to use.
The expense software breaks down the expenditure by type par nature and allows for a multi-currency entry with automatic application of exchange rates.

Time and Attendance Management for each type of user

  • Entry of time spent (in hours or days), by period and by, project, task or sub-task
  • Recording of arrival and departure times and breaks
  • Differentiated management according to employee category A, B or C
  • Manager automatically notified of entries by email
  • Time consulted by activities, and projects
  • Consultation of activities schedule.
  • Budget monitoring. Integration of hourly and daily costs. Pre-invoicing
  • Validation or refusal of team member entries
  • Declaration of arrival and departure times (“clocking on and off” in hours or days)
  • The employee is automatically notified of entry validations by email
  • Time and activities history by employee, client, project, task or activity
  • Consultation of a variety of summaries, statements and management charts
  • Summary management chart is dependent on a set of filters (period, services,s, employees,, projects, tasks, actual, on-site,
  • Monitoring and calculation of working time, overtime and compensatory time-off
  • Automatic monitoring and breakdown of overtime: compensatory time-off and leave directly linked to the Leave and Absence module
  • Compliance with regulatory constraints (OCIRT)
  • Harmonization of time monitoring processes
  • Consultation of a variety of summaries, statements and management charts
  • Management of employees working full-time, part-time or fixed daily rate, managers, night hours, cyclical hours, etc.
  • Dematerialized declaration of arrival and departure times with a calculation of breaks
  • Management of the rules and notification of “clocking in/out” problems: minimum compulsory break, maximum (or minimum) hours worked per week, etc.
  • Activity report (weekly or monthly) directly linked to the Resources Planning module (planning)
  • Entry of time spent (in hours or days), by period and by, project, task or sub-task
  • Recording of arrival and departure times and breaks
  • Differentiated management according to employee category A, B or C
  • Manager automatically notified of entries by email
  • Time consulted by activities, and projects
  • Consultation of activities schedule.
  • Budget monitoring. Integration of hourly and daily costs. Pre-invoicing
  • Validation or refusal of team member entries
  • Declaration of arrival and departure times (“clocking on and off” in hours or days)
  • The employee is automatically notified of entry validations by email
  • Time and activities history by employee, client, project, task or activity
  • Consultation of a variety of summaries, statements and management charts
  • Summary management chart is dependent on a set of filters (period, services,s, employees,, projects, tasks, actual, on-site,
  • Monitoring and calculation of working time, overtime and compensatory time-off
  • Automatic monitoring and breakdown of overtime: compensatory time-off and leave directly linked to the Leave and Absence module
  • Compliance with regulatory constraints (OCIRT)
  • Harmonization of time monitoring processes
  • Consultation of a variety of summaries, statements and management charts
  • Management of employees working full-time, part-time or fixed daily rate, managers, night hours, cyclical hours, etc.
  • Dematerialized declaration of arrival and departure times with a calculation of breaks
  • Management of the rules and notification of “clocking in/out” problems: minimum compulsory break, maximum (or minimum) hours worked per week, etc.
  • Activity report (weekly or monthly) directly linked to the Resources Planning module (planning)

Advantages

 

Monitoring, managing and analyzing the cost of expenses claims

You’re an administrative manager,, assistant or manager. By using the ADP® Travel solution:

  • you’re standardizing your expenses claims management procedures
  • you’re avoiding re-entries
  • you’re systematizing VAT recovery
  • you’re avoiding the risk of adjustments (total compliance with tax and social security regulations).

You have an analytical view of expenditure, which you segment by department, structure, client, product or project. You have better control over your costs. You can publish reports and management charts at any time. You manage this aspect more effectively.

The ADP Travel solution makes life easier for the whole company

Your employees enter their expenditure lines very simply, attaching them to an analytical account, and declare internal or external guests for a meal. They immediately know how much they will be refunded and, at the same time, submit their expenses claim to their manager who receives an automatic notification email. The validation workflow manages several levels of employees.

The system automatically calculates the amounts according to the expenditure currency (foreign travel) and any authorized limits.

The status of their expenses claim is available to your employees in real time. They can attach a containing scans of their credit card slips and add comments to their document. You can easily customize the scales (types of expense,,,,, advances on expenses and common limits.

You avoid re-entries and the risk of associated errors by simply exporting the data to your system, whether it’s managed by internal software or by an external service provider (accounting firm).

 

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